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Max Hemingway

~ Musings as I work through life, career and everything.

Max Hemingway

Tag Archives: Productivity

An A-Z Guide to being an Architect

07 Thursday Jan 2016

Posted by Max Hemingway in Architecture, Big Data, Cloud, Development, DevOps/OpsDev, Enterprise Architecture, Governance, Innovation, IoT, Open Source, Productivity, Programming, Security, Social Media, Tools

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Architecture, Cloud, CPD, Data, Development, DevOps, Innovation, IoT, Knowledge, learning, Open Source, OpsDev, Productivity, Programming, Social Media

Back in 2008 Microsoft published An A-Z Guide to ABCBeing an Architect in their Architecture Journals.

Here is my take on an updated A to Z Guide to being an Architect. A couple of these may be similar.

A – Architect

Having the right level of skills as an Architect or engaging an Architect with the right level of skills will depend on the work needing to be undertaken. There are several types of Architect with some specialising in certain areas and others being multi domain skilled. The list below covers some of the different types of Architect- this is not an exhaustive list:

  • Enterprise Architect
  • Information Architect
  • Solutions Architect
  • Software Architect
  • Systems Architect

B – Blueprints

Following Blueprints and Patterns either published by vendors (such as the Microsoft Blueprints) or developed internally around your products and services will ensure repeat-ability and cost control around the design process.

Some examples showing different pattern types can be found at Architecture Patterns

C – Contextual Web Era

The up and coming 4th Platform area is the Contextual Web Era

  • 1st Platform – Mainframe Era
  • 2nd Platform – Client Server Era
  • 3rd Platform – Cloud Era
  • 4th Platform – Contextual Web Era

This is an up and coming era with lots of new innovation and developments. Keeping up with developments is key going forward for any architect to understand designs/solutions, art of the possible now and future, innovation and for developing roadmaps for solutions.

D – DevOps

To quote Wikipedia – “DevOps (a clipped compound of “development” and “operations”) is a culture, movement or practice that emphasizes the collaboration and communication of both software developers and other information-technology (IT) professionals while automating the process of software delivery and infrastructure changes”. Having knowledge of DevOps, OpsDev and Agile assist with Architecting a solution for a business understanding their practices and modes of interacting with technology to meet business requirements. A Good book on the subject of DevOps is “The Phoenix Project” by Gene Kim.

E – Enterprise Architecture

EA (Enterprise Architecture) is a blueprint that defines how a business can meet its objectives and strategy. This is achieved by conducting analysis, design, planning, recommendations and implementations through an Enterprise Architecture Framework

Enterprise Architecture Wikibook

F – Four Two Zero One Zero

42010 is the ISO Standard that most frameworks adhere to. Working to a Framework brings structure to your designs and life cycles.

There are a number of frame works available such as:

  • DoDAF
  • MoDAF
  • TOGAF
  • Zachman
  • Other Frameworks are available

Enterprise Architecture Wikipedia Book

G – Governance

Governance is an important part of architecture as it

  • Ensures Conformance
  • Controls Variance
  • Maintains Vitality
  • Enables Communication
  • Sets Direction
  • Issue Resolution
  • Provides Guidance and Prioritisation
  • Promotes Best Practise
  • Minimises Risk
  • Protects IT environments from tactical IT changes, project solutions, and strategic proposals that are not in an organisations global best interest
  • Controlling Technical Diversity, Over-Engineering and Unnecessary Complexity
  • Ensures projects can proceed quickly & efficiently
  • Control over IT spend
  • Quality Standards
  • Efficient and optimal use of resources and increase the effectiveness of IT processes

H – Hands On

It is important to be current and understand the technologies you are architecting. There are lots of options available to get your hands dirty using technology from using Cloud Servers to virtual machines on your compute device. There are other computing devices such as the Raspberry PI that provide a cheap alternative to standing up small farms to learn on.

I – IoT

IoT (Internet of Things) is where physical things are connected by the internet using embedded sensors, software, networks and electronics. This allows the items to be managed, controlled and reported on. My blog posts on IoT Device Security Considerations and Security Layers goes into more detail on this subject.

J – Juxtaposition

Juxtaposition is something an architect should be doing to compare things/items/artefacts etc.
noun;
1. an act or instance of placing close together or side by side, especially for comparison or contrast.
2.the state of being close together or side by side.

Source:http://dictionary.reference.com/browse/juxtaposition

K – Knowledge

I would class Skills with Knowledge. It is important as an Architect to ensure that your skills/knowledge are up to date and where you are unsure of a technology, you have a plan to address and skill up. Build a good CPD (Continuing Professional Development) plan and work towards completing it.

L – Language

With the move to cloud it is important to ensure your scripting skills are up to date as most cloud platforms use scripting to assist with the deployment of environments. This is also true of other DevOps/OpsDev applications. If you are unsure on what to learn this guide may help you – Learn a Programming Language – But which one?

M -Micro Segmentation

Micro Segmentation allows a business to use Networks, Compute and Storage to automate and deliver complex solutions by carving up and using the infrastructure. This segments part of the infrastructures to specific functions/tasks. It can also be used in a security context to segment networks, firewalls, compute and storage to increase security and reduce cyber attacks.  VMware have produced a book “Micro Segmentation for Dummies” that can be downloaded from here.

N – Next Generation

Next Generation refers to the next stage or development to something such as a new release of hardware or software. Next Generation is becoming a common term now to define products and artefacts, an example being Next Generation Firewalls.

O – Open Source

Open Source has been available for a long time with software such a Linux, however there is a bigger shift towards using Open Source and acceptance by businesses. Some examples of Open Source that is now mainstream within business include;

  • Ansible
  • Chef
  • Docker
  • Puppet

P – Performance

Performance can cover people as well as solutions / systems. Performance metrics should be set out at the inception of an engagement then monitored and reported on. This will be a factor in driving Continuous Improvement going forward as well as forecasting / planning for future upgrades and expansion.

Q – Quality

Quality is a huge subject and has a lot if standards governing it and how it affects all aspects of business and architecture. Knowing which standards and how they affect a solution will assist in the whole architecture lifecycle. There are also a number of tools available to help you;

  • Architecture Frameworks
  • ITIL
  • Six Sigma

There is also a level of pride and satisfaction in producing a quality solution and system achieving the objectives and requirements set out by the business.

R- Roadmap

Any architecture/solution should have a roadmap to set out its future. Roadmaps should include items such as:

  • Current state
  • Future state
  • Innovation
  • Upgrades / Releases
  • New Features / Functions
  • End of Life / Replacement

S – SMAC

SMAC stands for Social, Mobile, Analytics, Cloud. SMAC is an acronym that covers the areas and concepts when these four technologies are brought together to drive innovation in business. A good description of SMAC written by a colleague can be found here Acronyms SMAC.

T – Transformation

The majority, if not all systems will undergo a form of transformation. This may be in the form of a simple upgrade or to a complex redesign and migration to something else.

U – UX

UX (User eXperience) affects how people interact with your architecture / design and how they feel about it (emotions and attitudes). With the boom in apps and the nearing Contextual Web Era, UX is one of the most important factors to getting an architecture used. If your users don’t like the system they may find something else to use that they like.

V – Vision

Understanding the vision of your customer and their business is the driving factor for any architecture.

On working with your customer you should look to become a Trusted Advisor and also with your colleagues. A great book on the subject is The Trusted Advisor by David Maister. The book covers 3 main areas which discusses perspectives on trust, the structure of trust building and putting trust to work.

W – WWW

The internet is a key delivery mechanism for systems. Knowing how this works and key components to the internet should be understood such as:

  • IPV4 – IPV6
  • DNS
  • Routing
  • Connectivity
  • Security

X – X86

X86 – is a standard that every knows as its one of the most common platform types available.

Y – Year

Year is for the longevity of the solution you are designing. How many years are your expecting it to last What are the Business Requirements, statutory obligations, depreciation etc that need to be planned in. Consider things like End of Life, Maintenance and Upgrades on hardware and software from a solution point of view.

Z – Zero Defects

The best solution is the one with zero defects, but reaching this goal can be a challenge and can also consume a lot of expense. The best way to ensure Zero Defects is to use:

  • Best Practice
  • Reference Architectures
  • Blueprints/Patterns
  • Checklists
  • Reuse
  • Lessons Learnt

This is my current A to Z and some of the entries may be different in your version so “What is in your A to Z of being an Architect?”

I will look to write some further blog posts on the areas listed in this A to Z

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Personal Knowledge Management System – Revised for 2016

06 Wednesday Jan 2016

Posted by Max Hemingway in Productivity, Social Media, Tools

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Tags

Knowledge, Productivity, Social Media, Tools

I originally blogged about my Personal Knowledge Management System back in January 2015 and as we are beginning 2016 its time to review it again. I use my Personal Knowledge Management System to collect, sort and store useful artefacts, blogs, information, inspiration, articles and bits I find on the web.

PKMS

Journal

Journalling in both a Personal and Work life is a useful tool to keep notes on your thoughts and ideas. In my personal life I opt for recording these in a Moleskine – See my blog post No batteries required for further details.

Personal Social Media

This side of life I separate from my work life using things like Instagram and Facebook.

Research

I have split this into two areas:

  • Podcasts
  • Web

Podcasts cover both Audio and Video casts that I watch/stream online or download to my Media Player to listen to on journeys.

Web I pull down into one feed to read using Feedly.

Feedly

I am using this to collect the stories from blogs and web sites I regularly ready. A good tip picked up in the office today from a colleague. This allows you to scan the articles in a few minutes on a single screen without going via multiple sites. Using a series of key strokes you can read the headlines, then move down the articles, opening each one on the screen if you so wish.

Instapaper

I am using Instapaper to store the articles that I like and want to save. This is done via a manual process at the moment.

Twitter

Apart from my normal twitter account (link at the side of the screen) I now have a twitter account to show what I am currently reading. @HemingwayReads

Publishing my Blog

I publish my blog using WordPress which then posts to Twitter, Linkedin and G+ (While its still going)

Further Inspiration from others

Some other good Personal Knowledge Management Systems from my colleagues to read are:

  • Graham Chastney – How I process information
  • Stuart Downes – My Personal Knowledge Management Systems
  • Steve Richards – My personal work style

 

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Pen Based Productivity Tools – The Chronodex 2016

15 Tuesday Dec 2015

Posted by Max Hemingway in Productivity, Tools

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GTD, Productivity, Tools

ChronodexI have blogged several times now about Pen Based Productivity Tools and a particular favourite is still the Chronodex by Patrick Ng.

Its good to see the 2016 Chronodex released for Jan to Jun 2016, but also a Chronodex Daily Scheduler and GTD To-do List option.

Link to downloads:

http://scription.typepad.com/blog/2015/12/scription-chronodex-weekly-planner-jan-jun-2016-released.html

This is primarily meant for the Midori Traveller Notebook system, but can be used without.

There is still a place for journalling using a pen rather than a blog post as discussed here No Batteries Required: My Personal Journal.  I’m now on Journal 16 as an update since that post.

 

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Pen based Productivity Tools – Chronodex Daily Scheduler and GTD

28 Monday Sep 2015

Posted by Max Hemingway in Productivity, Tools

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Tags

GTD, Productivity, Tools

ChronodexI have blogged about the Chronodex a couple of times now as a Pen based Productivity Tool.

  • Pen based Productivity Tools – The Chronodex
  • Pen based Productivity Tools – The Chronodex – Part 2

This tool has now been enhanced and developed further into a Daily Scheduler and GTD (Get Things Done) Pen based tool.

Chronodex Daily Scheduler and GTD To-do List.pdf

Whilst nothing new in realms of GTD Tools, this is for the Midori Travellers Notebook for those who prefer a paper based “thing” opposed to an electronic “thing” and sets out an easy to use daily page. It can be used in a standalone version if a Midori is not owned.

Source :http://scription.typepad.com/

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Pen based Productivity Tools – The Chronodex – Part 2

12 Friday Jun 2015

Posted by Max Hemingway in Productivity, Tools

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Tags

GTD, Productivity, Tools

If you have been using The Chronodex (I blogged about this back in January) you will soon be coming to the end of the 6 months in the tool. Patrick Ng has now released the next part for the second half of the year.

Download available from here

The format of the Chronodex is meant for the Midori Traveller Notebook style of (http://www.midori-japan.co.jp/tr/english/) but you don’t need one of these to use it.

Chronodex

Upon first glance it looks a bit quirky and hard to use, but once you get used to the format of the Chronodex it does become an interesting tool to use. A bit different from a normal day to a page diary with times down the side.

Using shading, colours or other types of marking you can block out parts of the Chronodex for tasks/appointments and add keys or words alongside the areas filled out.

Source: http://scription.typepad.com/

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Professional vs Personal Social Media

26 Thursday Mar 2015

Posted by Max Hemingway in Productivity, Social Media

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Tags

GTD, Productivity, Social Media

Having read an article from HBR on “How to Separate the Personal and Professional on Social Media” I decided to look at the Social Media tool I often use and in what part of my Professional and Personal life they fall.

Working on from my Personal Knowledge Management System there are a couple of others shown in the diagram. This is just my quick classification of SMT (Social Media Tools) – everyone else may have a different view such as Facebook for business to reach consumers in particular markets. However it is worth looking if you class the tools as Professional or Personal. A few do sit in the middle for me as they have a place on both sides of the page.

Some of the tools are clearly for Professional use, but some do step either way across the line.

One potential way of keeping things apart is multiple accounts on a platform, one personal and one professional, but it is important to understand and set some guidelines on how you use these.

SocialPP

If you are communicating on Social Media representing an employer, always check their policy on Social Media and communications.

If you don’t have any, there are a number of good rules available.  Kevan Lee has done some research into these and had come up with a list of 29 Social Media Rules

For all social networks

1. Share several times a day, but space out your posts every few hours.

2. Respond to all comments as quickly as you can.

3. Know the art of the hashtag. 1 hashtag is fine. 10 hashtags are not.

4. Always keep the 80/20 rule! Entertain and inform your audience first, sell to them second.

5. Use first person plural when talking about your company brand (We, Us).

For Twitter

6. Don’t automatically direct message people that follow you.

7. Don’t use all 140 characters. Give people room to retweet with a reply.

8. Don’t hijack another company’s hashtag.

9. Don’t buy followers.

10. Don’t stuff your tweets with keywords.

For Facebook

11. Don’t Like your own post.

12. Don’t post or tag photos of fans, customers, or employees without permission.

13. Don’t tag people or pages that aren’t relevant to your post.

14. Don’t ask for Likes, Comments, or Shares.

LinkedIn

15. Personalize your connection requests. Tell them WHY you’re connecting.

16. Once connected, send a “welcome” message.

17. Don’t join groups and immediately start selling yourself.

18. Don’t ignore the more professional tone of the network.

Google+

19. Always +mention users when commenting on their posts.

20. When sharing a post, always add your own commentary to it first.

21. Share to Circles to target your content.

22. Use Google+ formatting for your text—bold, italics, and strikethrough.

Pinterest

23. Don’t neglect to provide good descriptions for your pins.

24. Always link back to the original source and give credit.

25. Don’t use images that have nothing to do with your clickthrough content to get more pins or clicks.

26. Don’t pin just your own material.

Instagram

27. Don’t ask people to follow you or use hashtags like #tagsforlikes – it’s unprofessional.

28. Don’t overgram. No one likes their feed filled up with one user.

29. Use hashtags for your brand appropriately. The golden number of hashtags is 11.

– Kevan Lee (https://blog.bufferapp.com/social-media-rules-etiquette)

Social Media seems to have taken the theory of Six Degrees of Separation and in some cases turned it into One or Two Degrees of Separation!

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Lunch? No I’ve got a meeting!

19 Thursday Mar 2015

Posted by Max Hemingway in Productivity

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Tags

GTD, Productivity

A recent study from the University of Toronto looked at Restorative Lunch Breaks and the effect of having a good relaxing lunch break on employees.

The study found that relaxing activities during lunch, freely-chosen by workers, led to the least amount of reported fatigue at the end of the day.  Getting work done resulted in employees appearing more tired, but that effect was reduced when employees felt it was their decision.Socializing, however, also led to higher levels of fatigue; something the paper says has to do with whether workers feel free to decide if they want to socialize and who they’re socializing with.

Bupa state that “UK companies are losing close to £50 million a day in lost productivity as workers fail to take a lunch break”.

Bupa also point out that the levels of productivity plummet in the afternoon if no lunch break is taken. A similar finding to the University of Toronto.

The UK Government state that “Workers have the right to one uninterrupted 20 minute rest break during their working day (this could be a tea or lunch break), if they work more than 6 hours a day.” But how many workers are actually doing this?

To get around this I have block booked a whole year of Lunch Breaks in my diary to try and reclaim sometime around Lunch to disengage and get away from the keyboard. An ambitious move! time will tell if it works. The challenge to this approach though is that people booking slots into your diary do not often use the booking tools to identify a free/busy time and book it because they are free at that time.

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Recording your CPD

02 Monday Mar 2015

Posted by Max Hemingway in Productivity

≈ 8 Comments

Tags

CPD, learning, Productivity

There are many methods for recording your CPD (Continuous Professional Development) plans available on the internet and through various professional bodies.

For me I prefer a Spreadsheet with a few column headings. Its what goes into those headings that makes the record though:

Date

Date the training took place

Training

This is the title of the training and any course number/reference

Category

I split the training up into various categories such as:

  • Architecture Training
  • Finance
  • Innovation
  • Leadership
  • Security
  • Strategy
  • Technical Training
  • Vendor Training

Sub Category

Under each of the Categories I then divide into a number of Sub Categories so I can view how much training I have undertaken on a particular subject. These can vary as each Category can have many Sub Categories, however I do not split more than around 5 per one Category.

For example I split Leadership into:

  • Communication
  • Emotional & Business Intelligence
  • Engagement
  • Leadership
  • Staff Management

Source

This is normally a URL or name of site/book

Training Type

This is the type of training such as:

  • MOOC
  • Online Class
  • Replay
  • Webinar

Time

This is the length of time that you spend learning. Even a 5 minute video here and there on a subject you are learning adds up.

Key Learning

Under this heading I list the key points from the training as a reminder as to the learning points. Bit like a flash card. This is normally a list of the key points.

Using a CPD Cycle reminds me to reflect on what I have learnt and how I will apply it. Also what I need to relearn or expand on in future training.

CPD Cycle

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Architecture Thought Tool: Working out your Risks

24 Tuesday Feb 2015

Posted by Max Hemingway in Architecture, Enterprise Architecture, Governance, Productivity, Tools

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Tags

Architecture, Productivity, Tools

An Architecture Thought Tool I use when looking to identify any Risks in a projects or assignment is to use the STORMCLOUD method.

This involves identifying the risks by going through the following areas:

  • ScheduleRisk
  • Technology
  • Organisation
  • Resources
  • Methods
  • Compatibility
  • Lifecycle
  • Over-engineering
  • Users
  • Dependencies
  • Suppliers

Once identified its then a case of mitigating the risks that can be and calling out those that cannot.

Using this method is just one of many, but helps focus on the important areas to consider.

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Cherish, Adorn and Construct

19 Thursday Feb 2015

Posted by Max Hemingway in Productivity

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Tags

Journal, Productivity

In the front of each of my Journals I normally write a quote to help inspire the words I am crafting to tell my tale.

The one I use the most is by Clough Williams-Ellis which I find helps me when considering problems and solutions as well as writing:

Cherish the past, adorn the present and construct for the future

– Clough William-Ellis

Maybe it will help to inspire you to…….

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Recent Posts

  • How Architecture Supports Regulatory Confidence Without Slowing Delivery
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  • Unlocking the Benefits of Journaling

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